LabelUtils gives your staff a structured way to handle incoming demos without leaving Discord.
How submissions appear
When an artist runs /submit, a submission card is posted to your staff channel. Each card includes:
- The artist's submitted info
- Buttons for Approve, Reject, and DM
- A link to (or button to open) a private staff discussion thread for that submission
The staff thread is where your team keeps notes, release logs, and any back-and-forth with the artist.
Browsing submissions
| Command | What it does |
|---|---|
/queue | Newest submissions still in queue |
/recent | Newest submissions across all statuses |
/panel | Admin browser with filters, pages, and refresh controls |
/status ticket_id:<id> new_status:<status> | Update a submission's status |
Submission statuses
- In Queue — not yet reviewed
- Needs Review — flagged for a second listen
- Shortlisted — on the shortlist (Pro: see
/shortlist) - Contacted — staff has reached out to the artist
- Signed — artist signed
- Approved — demo accepted
- Rejected — demo declined
Actions on a submission card
Approve
Marks the submission as accepted. If you've set up approval routing with /routing (Pro), it's automatically posted to your approved channel. The artist gets the configured approval DM (Pro: customize with /templates).
Reject
Marks the submission as rejected. Pro servers can use saved rejection reasons (/reasons) and custom rejection DM templates (/templates).
DM
Opens a DM to the artist directly from the bot. When the artist replies to that DM, their message (and attachments) is forwarded back into the matching staff thread.
Keeping release logs
Use the staff thread attached to each submission to log:
- Decisions and reasoning
- Mastering or release dates
- Contracts sent
- Anything else tied to that artist or track
Because the thread is linked to the submission, you can always find this history later.
DM reply forwarding
DM reply forwarding only works when the artist replies directly to the bot's DM message. Attachments are forwarded as Discord attachment links — the bot does not download or reupload files.
Pro-only staff tools
Pro unlocks deeper A&R tooling:
- Staff notes (
/note) - Reviewer assignment (
/reviewer) - Shortlists (
/shortlist,/shortlisted) - Priority flags (
/priority) - Demo ratings (
/rate) - Saved rejection reasons (
/reasons) - Weekly digest (
/digest) - Analytics (
/analytics) - CSV export (
/export) - Approved/rejected routing channels (
/routing) - Submission rules: cooldowns, caps, duplicate handling (
/limits)
See Free vs Pro for the full breakdown.